Horchow Auditorium

Rental Requirements

Horchow Auditorium may be used for approved events with the written permission of the Adult Programming Department staff. A written event proposal must be submitted, and reservations cannot be made more than six months in advance. Proof of not-for-profit – i.e. 501(c)3 – status must be submitted with the request. Auditorium space is subject to availability, and Museum programming takes precedence over all other requests.

Approved events must align with the educational character and objectives of the Museum and are subject to approval by DMA staff. Partnership programs constitute those events that present performers and/or scholars of the highest caliber, and these collaborative programs must be open to the public.

Times and Equipment

The sponsor organization shall designate a person responsible for coordination and supervision of the event. This person is responsible for submitting complete information including event itinerary, estimated attendance, format and equipment needs to Adult Programming staff for approval within 10 days upon receipt of this agreement. Groups must strictly adhere to the event schedule submitted, and it is the responsibility of the event coordinator to notify the Adult Programming staff contact if any changes occur in the schedule. The group assumes the responsibility for any cost associated for changes in event schedules.

Upon receipt of event information and equipment requests, the Adult Programming staff contact may arrange with the sponsor organization representative, a "walk-through" of the event set-up with appropriate Museum and/or Sodexo staff present.

Catered Events

All events involving food and beverage service must be booked through the exclusive caterer for the Dallas Museum of Art. Other caterers or individuals may not bring in food. Absolutely no food or drink is permitted inside the auditorium. For more information, please contact Sodexo Leisure Services at 214.922.1382 or visit www.sodexo.com.

If you are not a registered 501(c)(3) nonprofit and would still like to book a space for a program, please contact our Special Events department at [email protected] or at (214)-922-1382

Rules & Regulations

Media Coverage and Publicity

Request for media coverage must be submitted in writing to the DMA’s Communications department at least two weeks prior to the event. The written request must include the type of media organizations invited and the nature of desired coverage. Upon approval, all taping, filming, and photography must be overseen by the appropriate DMA staff member(s). The event coordinator must comply with the DMA’s standards for working with the press. Please contact the Director of Communications and Public Affairs at 214.922.1802 for more information.

All publicity that mentions the Dallas Museum of Art must be submitted and approved by the Museum’s Communications department. Publicity must include the phone number of the organization holding the event.

Expressly Forbidden

Balloons, stickers, candles, confetti, space heaters, fog machines, incense, or any type of open flame are not permitted in the Museum at any time. Food and drink are also not permitted inside the Horchow Auditorium. Banners or other materials may not be hung on the walls of the theater – easels or pipe and drape must be used.

Deliveries

All equipment deliveries must be made to the loading dock at the St. Paul entrance of the Museum, unless other arrangements have been made with the Adult Programming staff. A representative of the sponsor organization must be present for all deliveries, and a DMA staff person must accompany any person moving equipment through the building at all times.

Related Sales

Promotional items or any other materials related to an event may be sold only through the Dallas Museum of Art Store. The decision to sell such materials will be made by the Museum Store Manager. For more information, please contact the DMA Museum Store at 214.922.1297.

The Dallas Museum of Art cannot allow non-profit groups to conduct fundraising events (including donation boxes, etc.) at the Museum.

Rental/Proposal Process

1. Submit a thorough event proposal (attached under the "Space Details" tab) to the Manager of Partner Programs for review by the programming committee. Submissions will be reviewed by the programming committee. The proposal should include the scope of the program, basic technical plan for the program, intended audience and expected audience size, and date options for the event.
2. Proposals are usually able to be reviewed on a semi-weekly basis, so a response is usually available within 2 weeks from the date of submission.
3. Events are approved based on several criteria including space and staff availability, programmatic themes, relationships, and ties to the museum’s collections, ability for the in-house technical staff and system to fulfill the requirements of the event, amongst other parameters.
4. Along with the proposal, or before a contract will be issued, proof of 501c3 status must be provided to the Manager of Partner Programs.
5. If the group is approved to be a partner of the DMA a date for the event can be held for the partner.
6. Event cannot be booked/confirmed more than 6 months out from the event date. Also, all event dates are subject to date change should an internal museum event need to happen on that same date.

Cancellation Policy

1. A requested date will be held for 10 business days, by the end of which the Dallas Museum of Art requires receipt of a signed copy of this agreement. If a signed agreement has not been received within 10 business days, the date will be released. The Dallas Museum of Art will send an invoice after the date of the event for any additional fees (for equipment, security, etc.) that are incurred. Outstanding balances more than 30 days past due may result in the forfeit of pending reservations for future events. Cancellations must be made in writing at least 14 days in advance, and deposits are 100% refundable if this deadline is met. Deposits cannot be refunded for cancellations made less than two weeks before a scheduled event.
   
2. A partnership agreement will be issued at the time of the event booking. A signed agreement will be due within 10 days of the contract issuance as well as a 50% deposit for the rental fee (when applicable).

The Basics

Equipment

Instruments

Catering

Additional Info

• Use of basic audio-visual equipment and support from a Museum audio-visual technician; other equipment may be available for an additional charge.
• For programs with extensive technical requirements, the Adult Programming staff may request a technical run-through. Technical run-throughs may incur additional fees for technical support staff and/or equipment.
  
  

The Dallas Museum of Art

1717 N Harwood St, Dallas, TX 75201, USA
https://dma.org
Availability Calendar (off-site)

The Building

The Dallas Museum of Art collaborates with organizations throughout North Texas to provide first-class arts and cultural programming to our patrons. These partnerships further fulfill the Museum’s mission as an advocate for the essential place of art in the lives of people to promote “research, dialogue, and public participation, helping to reveal the insights of artists from every continent over the last 5,000 years.” Therefore, approved events must align with the educational character and objectives of the Museum and are subject to approval by DMA staff. Partnership programs constitute those events that present performers and/or scholars of the highest caliber, and these collaborative programs must be open to the public.

Horchow Auditorium may be used for approved events with the written permission of the Adult Programming Department staff. A written event proposal must be submitted, and reservations cannot be made more than six months in advance. Proof of not-for-profit – i.e. 501(c)3 – status must be submitted with the request. Auditorium space is subject to availability, and Museum programming takes precedence over all other requests.

Hours

Museum Hours:

Monday: Closed
Tuesday: 11:00 a.m.–5:00 p.m.
Wednesday: 11:00 a.m.–5:00 p.m.
Thursday: 11:00 a.m.–9:00 p.m.
Friday: 11:00 a.m.–5:00 p.m.
Saturday: 11:00 a.m.–5:00 p.m.
Sunday: 11:00 a.m.–5:00 p.m.

Horchow Auditorium may be rented outside standard Museum hours, with the exception of Thursday evenings, at an additional cost. Partner groups may use the auditorium for a maximum of four hours, including set up and tear down. Groups may have access to the space one hour before the start of the program for load-in and for thirty minutes at the conclusion of the event for load-out.

Parking

Parking is available on a first come–first served basis in the Museum garage located between Harwood and St. Paul adjacent to Woodall Rodgers Freeway. The flat fee for garage parking is $15 per car at all times (fee is subject to change). The DMA will offer free parking to the staff of the partner organization.

Public Transportation

Visitors coming by DART Rail should disembark at the St. Paul station and walk north up Harwood Street to the Museum.

Accessibility

All of the Museum’s public galleries are accessible to wheelchair and mobility device users and other visitors who cannot use stairs. Wheelchairs are available on a first-come, first-served basis. All of the Museum entrances and restrooms are ADA compatible. We recommend dropping off and picking up visitors with special needs at the Flora Street Entrance (east side of the Museum). In addition, handicapped parking spaces are located on Levels P1, P2, and P3 of the Museum’s parking garage.

Security

The Dallas Museum of Art has security staff present in the building at all times and all public spaces are monitored via video surveillance, including the parking garage which has panic buttons on every floor.

Additional Files