Auditorium

Rental Requirements

When applying, please be sure that:

✓ Event is scheduled and application is received at least 30 days in advance of the event date.

✓ All applicable information is completed.

✓ Statement of purpose is on letterhead and includes the following:

• Purpose of the organization (or mission statement)

• What type of activity the facility will be used for.

✓ Proof of nonprofit status is included, (if applicable).

✓ IRS 501(c) 3 form OR organization’s Bylaws is included.

✓ Certificate of Insurance is included (for following the applicants)

• For-profit organizations.

• Nonprofit organizations, IF event is open to the general public.

• Individuals, IF the event involves any of the following: physical activity, animals, food preparation

and distribution and health fairs with medical screenings or are open to the public.

Rules & Regulations

View the full Library Meeting Room Policy here.

Rental/Proposal Process

Request a room online here or submit this form to branch staff.

Please allow at least 5-7 business days to receive a response. After this one-time approval process, your

organization will be notified and placed on the Approved Users’ List. Future requests for use of any Dallas

Public Library facility will only require a completed application and we ask for at least a 2-week notice of the

event. Completed applications must be sent to: Meeting Room Coordinator 1515 Young Street Dallas,

Texas 75201; Fax to 214-670-7805 or email to [email protected]

Upon arrival please check in with Library staff.

During the meeting:

✓ Please follow all Library rules and policies.

✓ Food and beverages are not permitted without the permission of Library staff.

✓ The Library is not responsible for lost or damaged personal property.

After the meeting:

✓ Please end meeting session and exit the room by the end of scheduled meeting time.

✓ Meeting room must be arranged back to its original set up by the end of the meeting time. This

includes:

• Breaking down tables and returning them to their original location

• Stacking chairs and returning them to their original location

• Taking down any signs or props hung or set up during the meeting.

• Disposing of trash

• Erasing dry erase board(s)

✓ Applicant must check out with library staff at the end of the meeting or event.

The Basics

Equipment

Hours

Monday: 10 a.m. - 6 p.m.

• Tuesday: 10 a.m. - 8 p.m.
• Wednesday: 10 a.m. - 8 p.m.
• Thursday: 10 a.m. - 8 p.m.
• Friday: 10 a.m. - 6 p.m
• Saturday: 10 a.m. - 6 p.m.
• Sunday: 1 p.m. - 5 p.m.

Parking

Free off-street parking is available.

Public Transportation

Public transit information can be found here.

Security

The facility is ramp accessible.

Additional Files